Transcript or Transcript Copy Requests:
A transcript is a verbatim (word for word) typed record of what happened in court for a particular hearing or proceeding. If a transcript has not been made for your court matter and you would like one, you will need to contact the official court reporter for the Court Official who presided over the specific hearing and follow the court reporter's procedure for your request. Before contacting the reporter by phone, you will need certain information such as your CASE NUMBER and SPECIFIC DATE OF THE PROCEEDING. The Court Reporter will charge a statutory per page rate for the original transcript (which goes in the file) and a copy fee (you receive a certified copy of the transcript). Additional rates apply for expedited requests. You will pay the reporter directly.
If a Transcript has been created and you would like a certified copy you can obtain it in one of two ways:
If you are at the courthouse you can request a copy at $1.25 a page from the Clerk of Circuit Court office and you will get it immediately.
You can contact the reporter and request a copy at $.50 a page. The reporter will make arrangements with you for pick up or send it in the mail.
If your court matter was recorded, the following options are available to you:
1. If you want a certified transcript see the options above.
2. If you want a copy of the recorded hearing you should contact the County Court Reporters with a CASE NUMBER AND SPECIFIC DATE OF THE PROCEEDING. There is a nominal fee for copies of recorded hearings. Note: only certified transcripts of court matters are accepted by the Circuit Court.
Most Court Commissioner hearings are recorded.
See the section on “Viewing the court File in Person.” The Juvenile Court Judge will order which records, if any, may be copied.
The Civil, Criminal/Traffic, Family, and Juvenile divisions must charge a statutory fee of $1.25 per page for copies of official court documents. Copies can be certified (stamped as official copies) for an additional $5.00 charge for each document.
The Register in Probate must charge a statutory fee of $1.00 per page for copies of official court documents. Copies can be certified (stamped as official copies) for an additional $3.00 charge for each document.
Go to the Circuit Court Division where the case is filed. You will need to know the case number (which may be located on WCCA) or the last name, first name, and date of birth of one of the parties for certain cases. If you do not have this information and you are unable to find the individual or record using a public access computer, you may complete the Record Search form and pay the $5.00 search fee to receive assistance with the record search (this fee is $4.00 in Probate Court). If you would like copies of any pages, DO NOT REMOVE THE PAGES, but place a paperclip on each page of which you want a copy.
Send a written request to the Circuit Court Division where the case is filed. You will need to know the case number or last name and date of birth of one of the parties for certain cases, the specific document or information you need, a self addressed stamped envelope, and a phone number at where the clerk may reach you. If you do not have this information and you are unable to find the information using a public access computer, you may complete the Record Search form and pay the $5.00 search fee to receive assistance with the record search (this fee is $4.00 in Probate Court). Note: Payment in full will be required before your request will be processed.
Call the Circuit Court Division where the case is filed. You will need to know the case number, or last name, first name, date of birth of one of the parties for certain cases, and the specific document or information you need. The clerk will make arrangements with you for payment and pick-up/delivery, by mail or in person. Note: Payment in full will be required before your request will be processed.
Note: The Criminal/Traffic Division accepts credit card payments in person or by phone.
Copies of Juvenile Court Records
See the section on “Viewing the Court File in Person.” The Juvenile Court Judge will order which records, if any, may be copied.
Waukesha County, Wisconsin
Effective: January 1, 2005
Retrieval of Off-Site Court Files and/or Filed Hard Copy Documents
In order to manage our case-related records according to statutory record retention procedures and Supreme Court Rules, and in consideration of efficient use of internal business space, the Circuit Court Services department utilizes both on-site and off-site record filing facilities.
Process for Retrieval of Records
If you require access to public court records, please contact staff in the appropriate division - Criminal/Traffic, Family, Civil, Juvenile, Family Court Counseling, or Register in Probate for assistance.
On-site case information and documents are available, per state statute, through hard copy records, microfilm, digital record images, or web based data access. Staff will be happy to assist you in viewing this information.
Off-site hard copy records or files must be retrieved and brought to the courthouse campus for viewing. Staff will accept requests for off-site records and will coordinate retrieval of your requested information. Records stored off-site can normally be made available within 72 hours of your request. At the time of your request, you will be notified when your requested records will be available for viewing. Requested records will remain in our offices for 3 business days to allow you sufficient time to review them. Following the 3 business days, they will be returned to off-site storage. If you anticipate requiring additional time to review records, please coordinate this with our customer service/records staff in the appropriate division.
Normal requests -There is no charge for normal off-site records requests that are processed in the 72-hour time frame.
Immediate/Emergency requests - At your expense, you may request immediate retrieval of records. On an emergency request basis, and after payment of the appropriate fees, our office can normally retrieve requested record(s) within 2 hours. A more precise notification of the records availability can be provided at the time of the records request. For example, an emergency request processed at 9:00 am will be more readily available than a request made at 4:25 pm.
Fees for this extended service have been set at $22.75 per trip, which represents the county’s cost of round trip pick-up and delivery, record retrieval and re-shelving.
To view an actual file, you must go to the Circuit Court Division where the case is filed and provide the case number of the file you want to view. Please Note: Viewers may not take the file apart, open any sealed envelopes, or remove the file from the office.
Not all files may be readily available to view as the Circuit Court utilizes both on-site and off-site record filing facilities. If the file is quite old, phone the Circuit Court Division in advance so they may retrieve the file if it is offsite.
Sealed and Expunged Cases: Special rules exist for viewing these types of cases. Please contact the appropriate division for information on how to make this request.
On-site case information and documents are available, per state statute, through hard copy records, microfilm (viewable in the County Administration Center, Room G-10), digital record images, or web based data access. Staff will be happy to assist you in viewing this information.
Any requests for inspection/review and/or release of records, or requests for transcripts of juvenile records must be reviewed and approved by the juvenile court judge. Therefore, you may not be able to view a record on the same day you make the request.
If you are requesting to view or get copies of the record and you are
You must complete the Authorization and Order to Open Court Records for Inspection (JD-1739) PDF Document and file it in the Juvenile Court.
If you are requesting to view or get copies of the record and you are not one of the individuals above, you must complete the Request to Inspect Juvenile Court Records PDF Document and file it in the Juvenile Court.
Please refer to the policy on Retrieval of Off-Site Court Files and/or Filed Hard Copy Documents.
Some case information can be obtained electronically through the WI Circuit Court Access Database, also known as WCCA. WCCA is the public access side of the computer system that court staff uses.
Note: Sealed, expunged, pre-judgment paternity, juvenile, and some probate cases are not viewable on WCCA.
Public access computers are available in the Civil, Criminal/Traffic, Family and Probate divisions of the courts for viewing of Waukesha County case information only.