Waukesha County

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  • Recording a Document?

    Documents in our office will be accepted from 8:00am to 4:30pm, but will not be recorded immediately. They are recorded in the order of receipt, which is generally within 2-3 business days. It normally takes between 14-21 business days for a document submitted by mail to be returned.

    For a breakdown of the fees, please see the “Recording Fee Schedule” tab. We only accept check as payment. Please make checks payable to the Register of Deeds.

    Documents with the proper fees may also be mailed to:

    Register of Deeds
    515 W Moreland Blvd AC110
    Waukesha, WI 53188

    Notice: The Register of Deeds Office cannot give legal advice. Contact a Real Estate Attorney, Title Company or the Waukesha County Bar Association’s Lawyer’s Referral Service (www.waukeshalawyers.org) or call (262) 544-4016 for legal advice.

  • eRecordings

    Introduction: eRecorded documents become legal documents once recorded. A multitude of different entities and individuals purchase, reproduce, and re-image recorded documents may times over, making the quality of craftsmanship when scanning imperative.

    • Electronic images are required to be submitted in standardized format and typeface.

    • Scanned documents and exhibits must be machine readable, clear of any and all artifacts or lines.

    •The scanned image must accurately represent the original documents, a mirror image.

    • Acceptable page size letter is 8.5"X11" or Legal 8.5"X14". Contact the Register of Deeds Office for Plat Sizes, as they may vary.

    • Minimum scanning resolution settings is 300dpi (dots per inch). Standard copiers copy at 600dpi, preferable.

    • Output type/scanner setting is strictly black and white text - Do not use Grayscale or Color!

    • The font should be a minimum of 10 point or above to be readable.

    • Only electronic .tiff images are accepted.

    • The number of documents in a single package or batch should be no more than 10 documents and no more than 200 pages total.

    • Documents must meet the Wisconsin's statutory requirement set in §59.43(2m) and §706.25.

    • Documents must preserve the order of recording as required by Wisconsin State Statute §59.43(1)(e).

    •The return address should be the name of the company submitting the document.

    For information on electronically recording documents, contact one of these eRecording vendors:

    Simplifile: https://www.Simplifile.com

    CSC Ingeo eRecording: https://www.erecording.com

    eRecording Partners Network: https://www.goepn.com

    Indecomm Global Services: https://www.indecomm.com

  • Recording Fee Schedule

    Deeds, Mortgages, Land Contracts, Satisfactions, Termination of Decedent's Property Interest, Transfer on Death to Beneficiary, Certified Survey Maps, and Miscellaneous Documents: $30 Flat Fee

    Federal Tax Liens: 
    $30 Flat Fee

    UCC Filing Statement: 
    $30 Flat Fee

    Cemetery, Condominium, and Subdivision Plats: $50

    Transportation Project Plat: $25

    Military Discharge
    There is no charge to file or copy military discharge papers for the veteran named on the record, a dependent of the veteran, county veterans service officer, Department of Veterans Affairs, or a person with written authorization from the veteran discharged or dependents. 

    We only accept check for payment. Please make checks payable to the Register of Deeds.

  • Document Format

    Required Format for Recorded Documents:
    Documents must conform to Standard Document Format, Wisconsin Act 110, effective September 1, 1996. Most office supply stores have forms that meet the requirements of Wisconsin Statute 59.43(2m). If necessary, you may add a cover-sheet to your document to make it conform to the Wisconsin standard document format.

    • The upper right hand corner of the document is completely blank - at least 3” by 3” for official recording stamp. 
    • The name and return address must be either (1) directly under the recording area, or (2) on the left side of the page and within the top 3 inches. 
    • The parcel identifier number is placed directly under the return address (unless county does not require the PIN). 
    • The title of the document must be within the top 3 inches of the page but not in the 3 by 3 inch corner left blank for our recording stamp. 
    • The entire document is legible & reproducible. 
    • The paper is white, standard weight, and letter or legal-sized.
    59.43(2m)(b)5 The ink is black, blue, or red, except that signatures and coded notations on maps may be other colors. 
    • The top margin is a minimum of 1/2 inch for every page. Other margins are minimum of 1/4 inch. 
    • The pages are not hinged. 


    Remember, you still need: 
    • Complete legal descriptions if the document refers to specific parcels of land. 
    • Original signatures notarized or authenticated. 
    • Proper fees accompanying the document. 
    • Name of the document drafter. 
    • Wisconsin Real Estate Transfer Return-eRETR (completed and with proper fee or exemption #) for deeds, land contracts and other instruments of conveyance. www.dor.state.wi.us/retr/index.html

    Note regarding documents containing images
    Documents scanned as a part of our recording process are automatically converted to 1-bit color depth. This means that only white and black colors are captured. Detailed pictures like in Example 1 will scan in as shown in Example 2. Although these are examples, other documents with more minute details may be completely unreadable after being scanned into the system. Because of this, documents containing full color images will be rejected.
    Example_1  Example_2

    To ensure that your document isn't rejected because of this, make sure that no full-color images are included in your document. A more acceptable version of the example above would be to remove the satellite imagery and retain only pertinent information.

    Example_3

  • FAQ

    The names of both the husband and wife are listed on the deed, but now one is deceased.  How is the deceased spouse’s name removed from the deed?

    1. Complete the Termination of Decedents Interest Form (HT-110) found along with the instructions on the Wisconsin Register of Deeds Association website located under forms.  www.wrdaonline.org/forms
    2. Complete the online Wisconsin Real Estate Transfer Return (eRETR) found on the Wisconsin Department of Revenue website www.revenue.wi.gov - click on the “eRETR” box and “file a return”.  Exemption 77.25(11) applies. Print out and provide us with the one page Transfer Receipt.
    3. In addition to the two forms above we will need to see a certified copy of the death certificate.   
    4. Provide us with a copy of the deed showing ownership.
    5. We only accept check for payment of recording fees - provide us with a $30 check made payable to the Register of Deeds.

             Recording this document will also reflect the change on your tax bill

     

    How do I make a change to property ownership (add, remove or make a change to a name)?

    1.  You will need to provide us with a newly drafted deed reflecting the change.  You can find blank forms at www.wrdaonline.org/forms - click on Chicago Title Real Estate Library-Blank Forms & Legal Documents
    2. Complete the online Wisconsin Real Estate Transfer Return (eRETR) found on the Wisconsin Department of Revenue Website www.revenue.wi.gov – click on the “eRETR” box and “file a return”.  Print out and provide us with the one page Transfer Receipt.
    3. Provide us with the $30 recording fee and any transfer fee that may be due.  We only accept check for payment of these fees – make check payable to the Register of Deeds.

     

              Recording this document will also reflected the change on your tax bill.

     

    I was told I need a legal description of my property, where can I find that?
    The legal description of your property appears on your deed, and should appear on any other document recorded to your property. You can also find your legal description on your tax bill. However, the legal description on your tax bill is likely to be abbreviated or may be incomplete and should not be used for documents that will be recorded. The online tax roll can be found at: http://tax.waukeshacounty.gov/.

    I would like my property to go to my child/children/beneficiary without going through a probate proceeding when I pass away.  How is that accomplished?
    You can use a Transfer on Death Deed to accomplish this.  This type of document does not affect the current ownership of property, but it designates who is to receive the property after the current owner’s death or upon the last death of multiple owners.

    We suggest you get legal advice to see if this type of document would work best for your situation.

    I am named as beneficiary on a transfer on death deed and now the owner of the property has passed away. What do I have to do?

    1. Complete the Termination of Decedents Interest Form found along with the instructions on the Wisconsin Register of Deeds Association website located under forms.  www.wrdaonline.org/forms
    2. Complete the online Wisconsin Real Estate Transfer Return (eRETR) found on the Wisconsin Department of Revenue website www.revenue.wi.gov - click on the “eRETR” box and “file a return”.  Print out and provide us with the one page Transfer Receipt.
    3. In addition to the two forms above we will need to see a certified copy of the death certificate.         
    4. Provide us with a copy of the Transfer on Death document.
    5. Provide us with a check for the $30 recording fee payable to the Register of Deeds.

    Can I electronically record my document?

    You can find links to the e-Recording vendors we work with on our website under “Document Recording” on our eRecording Tab. 

     An error was made on my recorded document.  How do I make a correction? 

    1. You can refer to Wisconsin State Statute 706.085 for information on correction instruments.   You can find a blank correction instrument form on the Wisconsin Register of Deeds Association website https://www.wrdaonline.org/.
    2. Per the Department of Revenue any conveyance document such as a deed, Correction Instrument or Affidavit of Correction presented for recording, requires a transfer return (eRETR) under state law (sec. 77.22(1), Wis. Stats.). A corrective instrument is exempt from a transfer fee under state law (sec. 77.25(3), Wis. Stats.).

     

    I am starting a business. What form do I need to fill out and record in your office?

     

    Our office records the Registration of Firm name, which can be used if your business is a sole proprietorship, general partnership, or association. This form is required to be put on record if you plan to obtain credit for your business per Wisconsin Statute 134.17. You can obtain the form and instructions from our office or online on the Wisconsin Register of Deeds Association website https://www.wrdaonline.org/ located under forms.  For more information on starting a business, you can call the Wisconsin Business Answer Line at 1-800-940-7232 or go to the website Answers.InWisconsin.com. 

     

    For additional questions, please contact Document Recording here: recording@waukeshacounty.gov

If you have any questions or would like more information, please contact Recording here: Recording (recording@waukeshacounty.gov)