Waukesha County Administration Center 515 W. Moreland Blvd. Waukesha, WI 53188 Room AC110 firstname.lastname@example.org
Office Hours Mon-Fri: 8:00AM-4:30PM Recording Hours: 8:00AM-4:00PM Vitals Applications Accepted: 8:00AM-4:00PM Genealogy Hours: 9:00AM-2:00PM
Real estate documents may be purchased in our office, from our website or by written request: Email and telephone requests are not accepted.
Directions: We are located in Room 110 of the Waukesha County Administration Building
HOW CAN WE HELP YOU?
Copies of Recorded Documents: If you are looking for a recorded document, please review the options for obtaining document copies listed below. For documents recorded since 1994, you can visit our Public Access Document Search site. Instructions for using the site are available by clicking on the Public Access Guide PDF located under the More Information Tab on the right side of this page.
Birth, Marriage, Death, and Divorce Certificates: If you need to obtain a copy of a birth, marriage, death, or divorce certificate, please review the requirements at the bottom of this page and click on the appropriate Birth Certificate, Marriage Certificate, Death Certificate, or Divorce Certificate blue button below to print a copy of the application. Requests for Divorces occurring prior to January 1, 2016 must be made to the Wisconsin State Vital Records Office.
The Register of Deeds office is responsible for maintaining a depository for safekeeping and public inspection of legal documents pertaining to Real Estate, Vital Records, Military discharges, and official Maps.
Effective January 5, 2017: Genealogy Hours have been updated to 9 am– 2 pm Monday through Friday. See Genealogy Rules under More Information formore details.
Plat of Surveys: If you're interested in obtaining a Plat of Survey for your property, please use our Public Access Document Search tool by clicking here, or contact our office by phone. Surveys are not required to be filed so one may or may not be available.
Recording a Document?
Our office will accept in-person documents for recording from 8:00 am - 4:00 pm Central Standard Time. Documents submitted by mail for recording will be recorded upon receipt. Please note that it takes between 14-21 business days for a document submitted by mail to be returned.
Recording Fee Schedule:
Deeds, Mortgages, Land Contracts, Satisfactions, Termination of Decedent's Property Interest, Transfer on Death to Beneficiary, etc.: $30 Flat Fee per document.
UCC Filing Statements and Amendments: $30 Flat Fee per document.
Federal Tax Liens: $30 Flat Fee per document.
Cemetery, Condominium and Subdivision Plats: $50 per document.
Transportation Project Plats: $25 per page.
James Behrend, the Register of Deeds, is elected to a four year term and employs a staff of 17. The Register of Deeds Office provides a depository for safekeeping and public inspection of many legal documents pertaining to real estate and vital records.
REAL ESTATE RECORDS
The Register of Deeds Office handles the recording and filing of deeds, mortgages, land contracts, articles of incorporation, real estate transactions, subdivision plats, certified survey maps, condominium declarations, etc.
How Do I Get a Copy of a Real Estate Document?
We have three options available to obtain real estate document copies for property located in Waukesha County. Before choosing the option that works best for you, please review the following guidelines carefully:
You must provide the specific recording data necessary to process your request (ie: Document Number, Volume/Page, Reel/Image). Requests for the most recent deed, or all liens on a property will not be fulfilled.
We DO NOT perform title searches to find the recording data, that is your responsibility
Refer to the fee schedule below to determine copy costs
Request copies by mail. You must provide the recording information (document number, volume/page, reel/image) along with the proper fee and a self-addressed stamped business size envelope. Please include a current phone number with your request in case we have questions.
NOTE: The Register of Deeds will not fulfill document copy requests made via e-mail or telephone.
Fee Schedule for Real Estate Copies:
Real Estate Documents: $2.00 for the first page of each document, $1.00 for each additional page
Certified copies are an additional $1.00 per copy
The Register of Deeds Office is charged with the duty of being an unbiased, independent custodian of records relating to real estate. As such, the only area we can assist you in is general process questions. We cannot assist you in the drafting of documents. Although several legal documents have been developed into “fill-in-the-blank” style forms and appear to be very easily completed, it is the answers to those fill-in-the-blank questions that are critically important. Those answers can vary widely from person to person. Determining the correct answer for your situation constitutes “legal advice” and none of our staff is licensed to practice real estate law. Even if we were, our role as custodian of the records would still prevent us from assisting in the creation of the records.
The Register of Deeds office is not authorized to render opinions regarding the status of title. Professional title examiners use the records in our office as well as searching records in other county offices to determine if the title is free and clear of encumbrances.
Public Access Online Document Search [NOTE]: Pursuant to a local ordinance, our real estate records are not searchable by name.
* For General questions, please try the Wisconsin Register of Deeds association at http://wrdaonline.org/
* For questions or issues regarding Fee-based online document access, please email email@example.com and include "Document Access" in the subject header.
Important: You must save the document you purchased to your computer in order to have it for future use. Do not attempt to print the document before saving it to your computer. Please read our Public Access Guide for help using the public search function. VITAL RECORDS Vital Records include birth, marriage, death, divorce, and domestic partnership records for events that took place in Waukesha County.
As of January 3, 2017, we are able to issue vital records from all Wisconsin counties for the following:
Birth Certificates - from 10/1/1907 to present
Death Certificates - from 9/1/2013 to present
Marriage Certificates - from 6/2/2015 to present
Divorce Certificates - from 1/1/2016 to present (Divorce applications for divorces occurring prior to 1/1/2016 must be requested from the Wisconsin State Vital Records Office in Madison)
Tribal Marriage or Divorce - 1/1/2016 to present
If your event happened in a different county, and does not fall under these dates, please contact that county, or the Wisconsin State Vital Records office at (608)-266-1371.
***FOR IN-PERSON APPLICANTS: Please note that it may take 20-30 minutes to process your application. Applications are not processed after 4:00pm Monday-Friday***
Recently Married? You will need to purchase a marriage certificate in order to change your name with the social security office and the DMV. The marriage certificate application link is below. The marriage certificate does not change your name - you must go to the social security office and DMV to complete your name change. Please allow at least 2 full weeks after your marriage ceremony for your marriage certificate to be available for purchase. Fee Schedule for Vital Records: $20.00 for the first copy (of each record) $3.00 for each additional copy
Acceptable forms of payment are Cash or Check made payable to "Register of Deeds." Any questions pertaining to a specific Birth, Death, Marriage or Declaration of Domestic Partnership record that is on file with our office, please call (262) 548-7583.
To apply for a marriage license, please visit the website of the County Clerk's office
Uniform Commercial Code Only UCC financing statements that affect real estate are filed in the Register of Deeds Office.
Federal Tax Lien A federal tax lien notifies the public that a federal tax lien exists against the debtor named on the notice and establishes the federal government's priority with respect to a majority of competing creditors.
Military Discharges The Waukesha County Register of Deeds office also records Military discharges. In order to get a copy of your discharge, first contact the Veterans Services Department at (262) 548-7732 to have your recording information sent to us. Copies of Military Discharges are provided to veterans free of charge.
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