Waukesha County

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  • About

    DMV REAL ID Information: Click Here
    Disclaimer: We are not affiliated with the Department of Motor Vehicles and are unable to assist you with questions not related to Birth, Death, Marriage, or Divorce records.


    Vital Records include birth, marriage, death, divorce, and domestic partnership records for events that took place in Waukesha County.

    As of January 3, 2017, we are able to issue vital records from all Wisconsin counties for the following:
    Birth Certificates: 10/1/1907 to present
    Death Certificates: 9/1/2013 to present
    Marriage Certificates: 6/21/2015 to present (Not to be confused with a Marriage License, those are available in the County Clerk's office. Click here for more information.)
    Divorce Certificates: 1/1/2016 to present (Divorce applications for divorces occurring prior to 1/1/2016 must be requested from the Wisconsin State Vital Records Office in Madison)
    Tribal Marriage or Divorce: 1/1/2016 to present

    If your vital record event occurred prior to the above statewide issuance dates, you will need to purchase the record in the county where the event took place. For example, for marriages that took place before 6/21/2015, you will need to go to the county where the marriage/wedding physically took place.

    If your vital record event happened in a county other than Waukesha and does not fall under the above dates, please contact the occurrence county or the Wisconsin State Vital Records office at (608)-266-1371

    ***FOR IN-PERSON APPLICANTS: Please note that it may take 20-30 minutes to process your application. Applications are not processed after 4:00pm Monday-Friday***

    Recently Married? 
    You will need to purchase a marriage certificate in order to change your name with the social security office and the DMV. The marriage certificate application can be found in the "blank applications" tab. The marriage certificate does not change your name - you must go to the social security office and DMV to complete your name change. Please allow at least 2 full weeks after your marriage ceremony for your marriage certificate to be available for purchase.

  • How to obtain Vital Records

    APPLICATION

    FEE

    PAYMENT

    REQUIREMENTS

    In Person:
    8:00AM to 4:00PM
    Monday-Friday

    515 W Moreland Blvd AC110
    Waukesha, WI 53188

    Turnaround:
    Approximately 10-30 minutes from the time that we receive your completed application.

    Each time that you apply & each record you apply for:
    $20.00 first copy (certified & uncertified)

    +$3.00 for additional copies

    We accept cash, check, and credit cards.

    Unable to accept American Express at this time.

    Completed Application with a current photo ID and proper form of payment.

    Through the mail:
    Register of Deeds
    515 W Moreland Blvd AC110
    Waukesha, WI 53188

    Turnaround:
    1-2 days after we receive the application.

    Each time that you apply & each record you apply for:
    $20.00 first copy (certified & uncertified)

    +$3.00 for additional copies  

    Check or money order. Please refrain from sending cash. Completed Application with proper form of payment and ID.
    Online Expedited Service:
    www.vitalchek.com
    1 (800) 255-2414

    Turnaround:
    Same day service if you place your order by 9:00AM CST.
     

    Each time that you apply:
    $20.00 first copy (certified or uncertified) of each record.

    +$3.00 for each additional copy.

    $20.00 expedite fee
    +$10.00 VitalChek fee
    +Shipping

     All major credit cards are accepted. See www.vitalchek.com
  • Blank Applications
  • FAQ

    What are the fees for a certified or uncertified copy of a vital record?
    The fees are $20 for issuing one copy and $3 for any additional copy of the same vital record issued at the same time.

    What type of payment do you accept for vital record copy fees?
    We accept cash, check (made payable to the Register of Deeds), credit and debit.

    Can you fax a copy of a vital record?
    No, we are not able to fax copies of vital records per Wisconsin State Statute 69.24(1)(a).

    How do I go about receiving a certified copy of a birth, death, marriage, or divorce certificate?
    You can find the applications and detailed instructions on our website at https://www.waukeshacounty.gov/ROD/. Either you can come into our office, or you can submit the request by mail. We will need to see a valid Driver’s License or ID with your request.

    Our office is located at 515 W. Moreland Blvd Rm. AC-110, Waukesha, WI 53188.

    What kind of Identification do I have to bring?
    An applicant’s original ID is required for all in-person applications. A photocopy of the applicant’s ID is required for all mail applications. Expired cards or documents will not be accepted.

     Examples of acceptable form of ID include:

    One of these:

    • United States issued driver’s license
    • United States issued identification card
    • Passport-United States or foreign issued
    • United States Territories driver’s license or identification card
    • Tribal identification card that contains bearer’s signature
    • US Military identification card that contains bearer’s signature
    • Resident Alien Card-A/K/A Alien Registration Card, Permanent Resident Card, Green Card, and Permanent Visa (Form I-551)
    • Employment Authorization Card (Form I-766 or Form I-688A)
    • Temporary Resident Card (Form I-687)
    • Certificate of Naturalization (Form N-400)
    • Certificate of Citizenship (Form N-600)

     OR

     Two of these:

    • Check book/bank statement with current address
    • Health insurance card
    • Current, dated, signed lease
    • Utility bill with current address
    • Traffic ticket
    • Paycheck or earnings statement
    • School, university, college identification card with photo, accompanied with a report card or other proof of current school enrollment
    • Department of Corrections identification card, accompanied by probation documents or discharge papers
    • Social Security/Medicare Card (must be signed)
    • Car registration or title with current address
    • US Selective Service Card
    • Voter’s Registration Card
    • Filed Federal tax form (with current address and signatures)
    • Court documents with current address
    • Matricula Consular ID Card
    • Arrival/Departure Record (Form I-94)

    My birth, death, divorce, marriage, or domestic partnership took place in a county other than Waukesha. Can you issue my records?
    We can issue statewide records in the following situations. If your event took place outside of these dates, you will need to acquire your record from the county in which the event took place. Vital Record Event Issuance Date

    Birth Certificates - 10/1/1907 - Present
    Death Certificates - 9/1/2013 – Present
    Marriage Certificates - 6/21/2015 – Present
    Divorce Certificates* - 1/1/2016 – Present
    Tribal Marriage or Divorce - 1/1/2016 - Present

    *Applications for divorces occurring prior to 1/1/2016 must be requested from the State Vital Records office in Madison.

    I need a certified copy immediately, but live out of state. How can I expedite my request?
    The most efficient and cost-effective way to get your records in a short amount of time is to purchase an overnight mail envelope (FedEx, UPS, etc.) and mail it to us including your application, payment, a copy of your photo ID, and a prepaid overnight envelope with your address. In this way, we can place your records in the included overnight envelope so they can get to you quicker.

    Who can obtain certified copies of my records?
    Yourself, your parent(s), your legal custodian/guardian, a member of your immediate family (sibling, child, spouse, grandparent), or an agent representing the person named on the record.

    Will my vital records certificate be certified?
    If you are eligible to request the individual’s certified copy, yes. All records come on certified paper with seals in the bottom corners.

    Is this where I apply for my marriage license?
    No, you will apply for your marriage license at the County Clerk's office in the county where you live.

    I just got married, why doesn't the marriage certificate have my new name? How do I change my name?
    The marriage certificate will always retain your name at the time you were married. Not everybody chooses to change his or her name.

    Once you have gotten married and your marriage license has been sent to the Register of Deeds office, please allow two weeks to process. You will then need to come into our office to purchase copies of your marriage certificate. Then you will go to the Social Security office and then the DMV to change your name.

    How many copies of my marriage certificate should I purchase?
    We suggest that you purchase 3-4 copies of your marriage certificate. However, this ultimately depends on your situation. You will first go to the Social Security office and then the DMV to change your name. You will need a certificate to change your name on your passport, any state licenses, insurance policies, and military paperwork.

    How long will it take for me to get my requested vital records?
    If you’re coming into our office, please be prepared to wait at least twenty minutes. All records are issued out of the state system, which typically takes time. If you are mailing in your request, allow at least two weeks to receive your vital records.

    How many copies of my birth certificate will I need to get my Passport?
    It is possible that the Passport agency will not return  your birth certificate. For this reason, we recommend getting more than one birth certificate.

    What is the difference between a death certificate with the extended fact of death verses the fact of death?
    Extended fact of death includes the decedent’s cause of death, while the fact of death does not. The extended fact of death might be necessary for legal purposes or life insurance policies, while the fact of death has limited use depending on your situation—it’s best to see what’s required before purchasing your records.

    Can I get a copy of my divorce decree here?
    No. The divorce decree would be a record from the courts with the results of the divorce case. We can only issue a copy of the divorce certificate, but only if the divorce occurred from 1/1/2016 to the present. If your divorce occurred before that time, you will need to contact the State Vitals Office in Madison.

If you have any questions or would like more information, please contact Vital Records here: Vital Records (vitalrecords@waukeshacounty.gov)