UW-Extension: N Drivers
Problem Statement: Storing and retrieving folders from the shared N drive was cumbersome. It is critical that all staff have access to multiple folders. There is not an office policy in place. When staff uses the N drive, it is considered a 'dumping ground' for files, everyone has their own system, there is no maintenance plan and there were originally 150 folders. Learning about the N drive was not part of the office orientation for new staff, when multiple people worked on one document there were multiple copies created and saved.
Results:
BEFORE organizing the N drive:
FAMILY PHOTO PERMISSIONAVG: (14 OUT OF 15 people were able to find this document – 93%)
STRATEGIC PLAN AVG: (3 OUT OF 15 people were able to find this document – 20%)
TRAVEL EXPENSE FORM AVG: (4 OUT OF 15 people were able to find this document – 26%)
AFTER organizing the N drive:
FAMILY PHOTO PERMISSION AVG: (15 out of 15 people were able to find this document —100%)
STRATEGIC PLAN AVG: (15 out of 15 people were able to find this document —100%)
TRAVEL EXPENSE FORM AVG: (12 out of 15 people were able to find this document —80%)
The three people who didn’t find the travel expense form typically go directly to the intranet
