Waukesha County

Continuous Improvement/Lean Projects by Department:

LEAN Infomation

Administration: Budget File Re-Organization

Problem Statement: Budget files are used and shared by budget staff for a variety of projects and processes. Locating special project files can be challenging at times due to the magnitude and complexity of projects worked on throughout the year. Employee turnover in the last several years has affected the thought process regarding file retention and location storage of electronic files.

Results: There was a lot of low-hanging fruit, allowing the team to consolidate over 20% of our sub-folders in our Budget folder directory. Many “like” folders could be consolidated or grouped together, and “Old” folders created in sub-folders in order to add clarity as to the most up-to-date files while preserving prior drafts.

The Waukesha County Continuous Improvement Program is broad in nature and encompasses many types of improvements throughout the county. Our LEAN training offers tools for all continuous improvement efforts. LEAN Government is a term that is recognized throughout the country, and therefore is often associated with improvement projects.