• Administrative and Fiscal Services

    Contacts for financial information on Accounts Receivable, Accounts Payable, Contracts and Audits are listed below.  

  • Accounts Payable

    Where to send invoices and who needs to approve invoices:

    Send invoices to:
    Health & Human Services
    Human Service Center
    514 Riverview Avenue
    Waukesha, WI 53188

    • Service invoices should be sent to the attention of the Caseworkers.
    • Subscription invoices should be sent to the attention of the Supervisors.
    • Seminar invoices should be sent to the attention of the Managers.
    • Send all other invoices to the attention of Accounts Payable.

    Contacts for questions regarding payment of specific invoices:

    Laurie at (262) 548-7227

    • Adult Protective Service (APS)
    • Foster Care
    • Guardianship
    • Kinship
    • Mental Health Center
    • Process serving & legal ads
    • Public Health Center
    • Supportive Home Care

    Debbie at (262) 548-7915

    • Child Day Care
    • Family Support Program (FSP)
    • Adult Family Community Support Program (CSP)
    • Group Homes
    • Alcohol & Other Drug Abuse (AODA)

    Sheila Anderson at (262) 548-7403

    • AODA & Volunteer Drivers
    • Juvenile Certer Bldg & Operations
    • Home Delievered Meals

    Other - Julie Schultz, Office Services Coordinator
    (262) 548-7402

    Missing Checks:
    If you feel your check has been lost in the mail, please call (262) 548-7402. Our policy with missing checks is to wait 10 business days after issuing the check prior to stopping payment on the check and reissuing another.

    Accounts Receivable
    Contracts
    Contracts

    Base Contract Information:


    TPA Provider Information:

    • W-9
    • TPA Provider Billing & Service Form
    • WPS Provider Training Webinar

    Other Links: DHS Audit Guide

    Contracts: Civil Rights Compliance

    Vendors who have over $25,000 in funding from Waukesha County Department of Health and Human Services AND over 25 full time equivalent employees MUST complete a Civil Rights Compliance CRC Plan.

    All vendors MUST complete and return a Letter of Assurance.

    Contracts: Contact information with e-mail address

    For questions or comments regarding the content of the contract:

    Jennifer Carriveau
    Contracts Health & Human Services
    Senior Financial Analyst
    Human Services Center
    514 Riverview Avenue
    Waukesha, WI 53188
    (262) 548-7219Call: (262) 548-7219
    email: jcarriveau@waukeshacounty.gov

    For questions or comments regarding the processing/mailing of the contract:

    Patti Quirt
    Contracts Health & Human Services
    Human Services Center
    514 Riverview Avenue
    Waukesha, WI 53188
    (262) 896-8426

    For questions or comments regarding Provider Audits:

    John Payant
    Health & Human Services
    Senior Financial Analyst
    Human Services Center
    514 Riverview Avenue
    Waukesha, WI 53188
    (262) 548-7637Call: (262) 548-7637
    email: jpayant@waukeshacounty.gov

    For questions or comments regarding Audit Confirmations contact:

    Steve Brandhagen
    Health & Human Services
    Financial Analyst
    Human Services Center
    514 Riverview Avenue
    Waukesha, WI 53188
    (262) 548-7401Call: (262) 548-7401
    email: sbrandhagen@waukeshacounty.gov

    Audits
    Audits

    For questions or comments regarding Provider Audits:

    John Payant
    Health & Human Services
    Senior Financial Analyst
    Human Services Center
    514 Riverview Avenue
    Waukesha, WI 53188
    Call: (262) 548-7637
    email: jpayant@waukeshacounty.gov

    For questions or comments regarding Audit Confirmations contact:

    Steve Brandhagen
    Health & Human Services
    Financial Analyst
    Human Services Center
    514 Riverview Avenue
    Waukesha, WI 53188
    Call: (262) 548-7401
    sbrandhagen@waukeshacounty.gov

    Requirements:
    If a Provider receives $25,000 or more from Purchases for services provided in a calendar year period, provider shall arrange for an independent financial and compliance audit pursuant to applicable federal guidelines plus those guidelines provided by the Wisconsin Department of Health and Family Services.

    The provider is responsible for ensuring that each of its granting agencies receives the complete audit report within six months of the end of the fiscal period covered by the audit. If the audit report will be late, the provider must request a formal extension of the audit deadline from each granting agency. If the audit report is not received by the due date or extended deadline, the granting agency may impose sanctions on the provider for failure to fulfill the terms of its contract.

    Key elements of the audit include, but are not limited to:

    • Auditor's opinion
    • Complete financial statements with related notes
    • Report on Compliance
    • Schedule of Findings and Questioned Costs
    • Schedule of Expenditures of Federal and State Awards
    • Reserve Supplemental Schedule/Allowable Profit Schedule
    • Supplementary Schedule of Revenues and Expenses by Program
    • Assurance the audit was performed in accordance with the PAAG
    • Inclusion of Management letter, if issued
    • Statement/Note regarding disclosure of salaries paid to Officers*
    • Statement/Note regarding testing of client checking accounts and cash handling procedures in regards to client monies being held*

    * Not a PAAG requirement, but a Waukesha County requirement.

    Contact Information with email addresses

    Other Links:
    Provider Agency Audit Guidelines (PAAG)
    Allowable Cost Manual